How to Collaborate with Your Team in Canva
Set up team collaboration in Canva. Shared folders, real-time editing, comments, and approval workflows for design teams.
Step-by-step
How to Collaborate with Your Team in Canva
Create a Canva Teams workspace
Go to Settings → Billing and upgrade to Canva Teams ($10/person/month for 5+ people). Invite team members by email — they get access to shared brand assets and folders.
Organize with shared folders
Create folders for different projects, clients, or content types. Drag designs into folders and set folder permissions (view, edit, or full access) for different team members.
Co-edit in real time
Share a design with 'Can edit' permissions. Multiple people can work on the same design simultaneously — you'll see colored cursors showing who's editing where, just like Google Docs.
Review and approve
Use comments to leave feedback on specific design elements. On Teams plans, set up approval workflows — designs route through designated approvers before they can be published or downloaded.
Tips
Pro tips
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Use 'Template' sharing to let team members create copies from approved designs without modifying the original
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Set up a 'Ready for review' folder where team members drop designs for approval
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Lock specific brand elements in templates so team members can only edit designated content areas
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